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Annual Notifications
ANNUAL NOTIFICATIONS
Civil Rights A.H.E.R.A. Sex Offender Registry Student Records Internet Access Teacher Qualifications Pupil Rights
Weld County School District RE-4 is an equal opportunity educational institution and will not discriminate on the basis of race, color, national origin, sex, and disability in its activities, programs or employment practices as required by Title VI, Title IX, and Section 504 of the Rehabilitation Act of 1973. For information regarding civil rights or grievance procedures, contact the Superintendent, 1020 Main Street, Windsor, Colorado 80550, (970) 686-8000 or the Office of Civil Rights, U.S. Department of Education, Region VIII, Federal Building, 1244 North Speer Boulevard, Suite 310, Denver, Colorado, (303) 844-5695.
Weld County School District RE-4 has completed the necessary inspection and management plans as required by the A.H.E.R.A. (Asbestos Hazard Emergency Response Act) legislation. The coordinator for the District is the Superintendent. The Management Plans and Inspection Reports are available for each building at the offices of the respective school buildings. They are also available at the Administrative Service Center, 1020 Main Street, Windsor, Colorado, 80550 for review during normal business hours. A copying fee will be required if copies are reports or sections thereof are requested. Questions regarding this notification may be directed to the Superintendent, (970) 686-8000 or the Director of Operations and Maintenance, (970) 686-2963.

Notice to Parents Regarding Sex Offender Registry
Colorado statutes require that each public school in the state give parents a statement identifying where and the procedures by which they may obtain information about registered sex offenders. The responsibility for preparing this statement rests with the Sex Offender Management Board. The Sex Offender Management Board has prepared a 20-page "School Resource Guide to Sex Offender Registration." This document can be found in .PDF format on the Sex Offender Management Board's website at:
Student education records are maintained by the Weld County School District RE-4 in accordance with the Federal Family Educational Rights and Privacy Act of 1974 and the Colorado Open Records Law. Parents or legal guardians and eligible students, eighteen years of age or older, have the right to inspect and review the student’s educational records and to seek amendment of records which they believe to be inaccurate, misleading, or otherwise in violation of applicable law. Access to or requests to amend student records shall be initiated in writing through the principal of the school attended by the student or the supervisor of student records for special programs. Except as allowed by law, parents or legal guardians and eligible students have the right to consent to the disclosure of certain personally identifiable information contained in a student’s education records. Board of Education Policy and Regulation JRA and JRA-R contain more specific information regarding student education records. These documents are available at the Administrative Service Center, 1020 Main Street, Windsor, Colorado 80550 or online at www.weldre4.k12.co.us. Complaints of alleged failure of the District to follow the requirements of the Family Education and Privacy Act may be filed with the Family Policy Compliance Office, 400 Maryland Avenue, SW, Washington, D.C. 20002‑4605.
Education records of a student may be disclosed without the consent of a parent or student over 18 to the following individuals: School officials within or specifically authorized by the District who have a legitimate educational interest in the information disclosed; school officials of another school or school district to which the student moves, transfers, makes application to transfer or otherwise seeks to enroll; federal, state and local authorities as permitted by law; representatives of entities to which a student has applied for or has received financial aid when the disclosure is for the purpose of determining the amount, conditions, eligibility or enforcement of the terms of the financial aid; crediting organizations; testing and research organizations so long as confidentiality is maintained and the organizations are required to destroy records after they are no longer needed; in connection with a health or safety emergency; and in connection with a court order or lawfully issued subpoena. In addition, and in accordance with state law, the names, addresses and home telephone numbers of a secondary school student shall be released to military recruiting officers for any branch of the United States Armed Forces within 90 days of a request therefor unless the parent submits a request in writing, that such information not be released.
The School District may also disclose directory information without the consent of a parent or student over 18. Directory information includes, without limitation, the student’s name, gender, date and place of birth; participation in officially recognized sports and activities; height and weight of athletic team members; dates of attendance; and degrees, awards, honors and other distinctions received. If a parent or student over 18 does not wish to have this information disclosed as directory information, they may notify the principal of the building where the student attends school within 15 days of receiving this notice. The parent/student notification must be in writing and must specifically state the information which the parent or student over 18 does not want disclosed.
Nearly every computer in Weld RE-4 School District is connected to a wide-area network which gives it access to the internet, provided that the individual logged on to that computer has a network account with internet access. Internet access is available to all students and staff in the RE-4 School District by default. If a parent/guardian wishes to deny his/her student internet access, he/she must sign and submit to the District Technology Department a “Parent/Guardian Internet Use Denial Form.” These forms are available at the main office of any of the RE-4 School District schools or from the District Technology Department at the District Office, 1020 Main Street, 686-8027.
The Weld RE-4 District strives to employ quality teachers. Information on “Highly Qualified” staff can be found on each individual school’s School Accountability Report, which is available on line or at each school site. Parents may request information regarding the professional qualifications of their child’s classroom teachers by contacting the principal of their child’s school regarding state qualifications, licensing criteria, subject area endorsements, licensing status, and degree status. The district will also notify parents if a substitute teacher in their child’s classroom teaching more than four consecutive weeks in a particular assignment is not highly qualified. All current substitute teachers in the district are licensed by the State of Colorado regardless of their endorsement area in defining highly qualified status.
Colorado Revised Statute § 22-1-123 and 20 USC 1232h give parents/legal guardians, as well as students who are over 18 years of age, certain rights regarding surveys and the collection and use of information for marketing purposes.
The District shall obtain written consent from a student’s parent/guardian or students themselves, if 18 years of age or older, whenever a student participates in a survey, analysis or evaluation intended to reveal information, whether personally identifiable or not, concerning the student’s or the parent’s/guardians:
  • Political beliefs or affiliations;
  • Mental or psychological conditions;
  • Sexual behavior or attitudes;
  • Illegal, anti-social, self-incriminating or demeaning behavior;
  • Critical appraisals of individuals with whom the student or parent/guardian has close family relationships;
  • Legally recognized privileged or analogous relationships, such as those of lawyers, physicians, and members of the clergy;
  • Religious practices, affiliations or beliefs;
  • Income, other than that required by law to determine eligibility for participation in a particular program or for receiving financial assistance under such program.
Parents/guardians and students who are 18 years of age or older, have the right to receive notice and opt to have their child, or themselves, not participate in the following:
  • Any other protected information survey; or
  • Activities involving collection, disclosure, or use of personal information obtained from students for marketing or to sell or distribute the information to others.
Parents/guardians and students who are 18 years of age or older, have the right to inspect, upon request, the following documents:
  • Protected information surveys of students;
  • Instruments used to collect personal information from students for any marketing, sales, or distribution activities referred to above; and
  • Instructional material used as part of the educational curriculum.